| A/R Advertising Coordinator |
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LOCATION: Fairfax Headquarters - onsite, in-office
SUMMARY: Implements and coordinates established advertising practices and policies to ensure the accurate and timely placement of paid and in-house (NRA) advertising in the Publications-produced NRA magazines and e-media properties that meet industry and quality standards.
ESSENTIAL RESPONSIBILITIES
1. Verifies accuracy of all orders for advertising space to ensure adherence with industry, and NRA legal and financial guidelines.
2. Enters insertion orders into ad server accurately and promptly.
3. Analyzes performance reports and forecast inventory.
4. Integrates and verifies all required data entry and reports generated for all paid and in-house advertising records on customized advertising computer system.
5. Forwards orders and supporting material to appropriate Production and Advertising Operations staff.
6. Anticipates all deadlines well in advance and schedules related activities accordingly.
7. Responsible for accurate billing of all advertising space in the magazines and e-media properties, to include coordination of the mailing of invoices and checking copies.
8. Maintains advertising agency, advertising and sales force contact information.
9. Reviews and investigates complaints about and from advertisers, and seeks resolutions with supervisor's guidance.
10. Checks "for position only" (FPO) books, bluelines and proofs for correct advertisement placement, key numbers and other changes required.
11. Assists with reconciliation of all advertising in magazines and e-media properties against invoices to ensure accuracy of both billing and content as they relate to advertising.
12. Assists advertising sales representatives with certain activities concerning orders for paid advertising (for example, quote preparation, insertion order corrections, prepayments, questions/concerns on material, etc.).
13. Responsible for correspondence concerning advertising contracts/insertion orders.
14. Communicates with advertising sales representatives on policy matters and operating procedures for related advertising functions.
15. Handles routine correspondence and reports, and maintains files.
16. Records all pertinent telephone and in-person conversations on any advertisements. Follows up with appropriate correspondence.
17. Assists Accounts Receivable in solving credit and billing concerns for all advertisers.
18. Coordinates with Production and Advertising Operations supervisors on advertisement reproduction material status, placements, changes and extensions.
19. Backs up other Production and Advertising Operations staff on the telephones.
20. Extended hours required.
21. Travels as assigned.
22. Other duties as assigned.
SCOPE: Works closely with advertising sales representatives and their staffs on a daily basis to ensure accurate information and billing of all paid advertisements in the magazines and e-media properties. Coordinates daily with Production and Advertising Operations Manager and other departmental staff. Daily contact with advertisers and/or their agencies. Interfaces with other Publications staff on advertising in the magazines and e-media properties. Coordinates with Financial Services Division on billing, processing and resolution of problems, as appropriate. Coordinates with other NRA divisions on in-house advertising needs for the magazines and e-media properties. Frequent contact with NRA members.
EDUCATION AND EXPERIENCE: Associate degree or equivalent work experience required. Knowledge of and experience with customer relations desired. Data entry knowledge and experience required.
KNOWLEDGE, SKILLS, ABILITIES: Attention to detail and accuracy mandatory. Ability to handle figures with high degree of accuracy; typing and word processing with high degree of accuracy. Intermediate level knowledge of Microsoft Excel and Word required. Macintosh experience a plus. Good written and oral communication and interpersonal skills required. Ability to skillfully handle multiple telephone calls at the same time. Ability to work independently and under pressure of deadlines in a fast-paced department; handle multiple projects and tasks simultaneously. Decision-making ability required. Hands-on experience with various types of office equipment required.
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| Accounts Payable Staff Accountant |
LOCATION: Onsite, Fairfax VA Headquarters, full-time Monday - Friday
SUMMARY: Process invoices, check requests, expense reports and travel advances. Provide support to the Accounts Payable Department. Perform check processing, verification, and filing. Review, verify, and process invoices and check requests. Verify such expenditures for 1099 compliance, multi-state sales and use tax compliance, proper approval and coding.
ESSENTIAL RESPONSIBILITIES:
- Clocks in all incoming mail for the Division and distributes them accordingly.
- Responds to all vendor, staff or department inquiries. Answers calls that come through the general A/P phone line.
- Maintains vendor, W9, and W8 files.
- Processes travel advances in the Accounts Payable system.
- Monitors travel advances to ensure that expense reports to clear these advances are submitted timely.
- Ensures invoices and check requests are not processed without a verified Form W9.
- Processes expense reports, invoices and check requests.
- Reviews invoices, check requests, and expense reports for verification of authorization and coding and processes them in the Accounts Payable system.
- Reviews invoices and check requests to ensure compliance with 1099 and 1098 reporting requirements.
- Reviews invoices and check requests for applicability of use tax to ensure proper assessment of multi-state and use tax regulations.
- Assembles copies of checks and ACH slips with corresponding payment documentation (invoice, check request, etc.) and file documentation in vendor files. Mail out or distribute the checks as applicable.
- Creates assigned monthly journal entries.
- Maintains reconciliation sheets for assigned accounts.
- Other duties as assigned.
SCOPE: Communicates with Financial Services Division and other NRA staff, management, and outside customers. Responds to vendor and staff inquiries and provides solutions.
EDUCATION AND EXPERIENCE:
o Associate's degree
o Two year college level course work in a related field
o 1-3 years accounting-related experience.
o Solid experience working within an automated accounting system.
KNOWLEDGE, SKILLS, ABILITIES: Effectively accomplish tasks with minimal supervision. Solid pc skills with proficiency in Excel, Microsoft Word, and Microsoft Dynamics software are preferred. Must possess strong interpersonal skills. Must have strong verbal and written communication skills. Must be able to perform data entry and inquiry functions in a data processing environment. Must have strong self-review skills, focused on accuracy, effectiveness, efficiency and detail.
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| Accounts Receivable Staff Accountant |
LOCATION: Fairfax, VA; onsite, full-time, Monday - Friday
SUMMARY: Performs daily cash receipts and accounts receivable functions to include batching deposits, check scanning, invoice preparation, and miscellaneous journal entries
ESSENTIAL RESPONSIBILITIES:
Accounts Receivable
• Receives and processes cash receipts to include cash, checks and credit cards, and performs related data entry.
• Performs check scanning and prepares deposits for cash receipts and checks.
• Prepares miscellaneous invoices for hotel rebates.
• Prepares journal entries to record cash receipts and credit card activity.
• Performs first and/or second count of cash for verification purposes.
• Prompt response to all staff or department and customer inquiries in a timely manner.
• Travel to GAOS (Harrisburg, PA) annually every February to assist in the onsite cash office.
• Other duties as assigned
SCOPE: Communication with personnel and customers; by direct contact, telephone and written correspondence. Respond to staff inquiries and provide solutions.
EDUCATION AND EXPERIENCE:
• High school diploma
• 2-year college certificate/Associate's degree
• 1-3 years experience in an accounting function.
KNOWLEDGE, SKILLS, ABILITIES:
• Strong organizational skills, detail oriented. Cash receipts processing or bank teller experience desirable.
• Solid pc skills and proficiency with calculator, Microsoft Office and automated accounting system is required.
• Ability to communicate effectively with all levels of NRA employees and customers is required.
• Note: This position is subject to credit and criminal background checks.
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| Advancement Officer, Southwestern region |
LOCATION: Remote; resident within assigned region. States are AZ, CA,NM, NV, UT.(
SUMMARY: Build positive relationships with major and planned gift prospects and donors in an assigned region for the benefit of the National Rifle Association. Develop strategies and execute plans to successfully identify, cultivate, solicit and steward major and planned gifts from individuals and their associated corporations and family foundations. Participate as a member of the Advancement team to build the Advancement program according to individual talents and skills as needed by the NRA.
ESSENTIAL RESPONSIBILITIES AND DUTIES
1. Build positive relationships with major and planned gift prospects and donors in an assigned multi-state region of the United States for the benefit of the National Rifle Association.
2. Manage a portfolio of up to 250 prospects and/or donors to include the identification, cultivation, solicitation and stewardship of major and planned gifts reflecting the needs of the NRA and the interests of the individual donor.
3. Identify major and planned gift prospects through NRA programs and contacts. Provide initial and ongoing rating and analysis of each prospect's ability to give and their areas of interest in the NRA.
4. Working with the Director, develop and implement cultivation strategies for major and planned gift prospects and/or donors, utilizing correspondence, NRA programs, personal contact, events, materials, other members of the NRA Advancement/management team, and the elements of moves management.
5. Work with the Director to develop and implement effective strategies to personally solicit major and planned gifts from assigned prospects and/or donors utilizing as needed other members of the Advancement Office and/or the NRA management team.
6. Fundraising (dollar) goals, number of contacts, proposal submissions, and quality of work criteria are formulated annually established at beginning of each year.
7. Make a monthly minimum of 12 face-to-face meetings on assigned prospects and raise gifts equal to or greater than an agreed upon established annual goal. Enter all interactions in RE before the end of each month.
8.Coordinate planned giving efforts within the assigned region with members of the Planned Giving staff, and volunteers to include the NRA Estate Planning Professionals Network, and NRA Heritage Society Ambassadors, taking and referring prospects that are motivated to become members of the Heritage Society. Support donor cultivation efforts of current and potential members of the Heritage Society.
9. Recruit and manage volunteers to support Advancement objectives.
10. Work with the NRA Field Representatives within the territory.
EDUCATION AND EXPERIENCE:
Required:
� A passion for the mission of the NRA.
� Personal and professional integrity.
� Four-year undergraduate degree or equivalent professional experience.
� Five years successful experience in individual major/planned gift fundraising or five years successful experience with the NRA.
� Ability to build personal long-term relationships with major/planned gift prospects and donors.
� Willingness to learn the most sophisticated major and planned gift fundraising techniques and strategies.
� Experience with successful one-on-one cultivation and solicitation of prospects for gifts of $5,000 or similar experience.
� Successful experience in managing and tracking multiple projects/prospects.
� Motivated, self-starter.
� Ability to function well in a fast-paced work environment with minimal direct supervision.
� Creative, forward thinking, problem-solving skills.
� Exceptional organizational skills.
� Ability to develop and implement dynamic plans to identify, cultivate, and solicit major and planned gift prospects.
� Excellent oral and written communication skills.
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| Manager, Competitive Shooting |
LOCATION: Headquarters, Fairfax VA (onsite, full-time Monday - Friday)
SUMMARY: Work location is onsite at at NRA Headquarters. Working in close coordination with the Competitive Shooting Director, assist in the daily management and coordination of all traditional Competitive Shooting programs. Assume responsibility for departmental programs as directed. Knowledge of and support for the mission of the National Rifle Association.
ESSENTIAL RESPONSIBILITIES:
1. Oversees, within divisional guidelines, outside contract firms/vendors to provide services for competitive shooting events, to include but not limited to lodging, food and beverage, venues etc. Regularly monitors level of vendor service and ensures corrective action as needed. Successfully negotiates contract terms favorable to NRA in coordination with upper management and legal counsel, and in compliance with established internal procedures.
2. Coordinate and manage with Staff the completion and maintenance of complete and accurate National Records and ensure the completion of the National Records procedures are done so in an accurate and timely manner.
3. Coordinate with Staff the maintenance of the database of awards, pins, certifications, medals, trophies etc. for timely recognition thereof.
4. Establishment a departmental budget for all departmental activities that require budgetary support.
5. Coordinate with Staff the maintenance of the departmental inventory of awards, pins, certificates, medals, trophies and achievement programs in an accurate and timely manner.
6. Manage, compile, review, edit and draft program promotional materials, as directed, in an accurate and timely manner.
Coordination of promotional materials development will be made with the Executive Office of General Operations via Media Request.
7. Coordinate with staff, within traditional Competitive Shooting programs, to utilize new equipment and courses of fire that will enhance the existing programs and increase participation.
8. Assist staff to work, within departmental guidelines and budgetary constraints, to establish new courses of fire and programs that will enhance and increase participation. This will include the design and edit of courses of fire for new and existing programs, as directed.
9. Assist, as directed, with the development of new web-based materials to assist NRA members and clubs, and the public with operational materials for conducting Competitive Shooting events.
10. Assist, as directed, with maintaining, in a timely and accurate manner, content material on the Competitive Shooting NRA web site and FaceBook page.
11. Coordinate, in a timely manner, with other NRA Divisions to ensure that scheduled Competitive Shooting events are listed in appropriate NRA publications.
12. Manage the coordination with staff, requests for materials and disseminate information regarding Competitive Shooting programs to the NRA membership and the public in an accurate and timely manner.
13. Manage to provide accurate and timely support to the department to include monthly, quarterly and annual reports, match reports and correspondence as requested.
14. Manage staff in conducting Competitive Shooting Championship events as directed, including some public speaking. This may include championships such as the Fullbore Nationals, Mid-Range Nationals, F-Class Nationals and NRA High Power Rifle Championships.
15. Perform other tasks as assigned.
SCOPE: High visibility with all NRA Divisions, national and international shooting organizations, NRA Membership, State Associations and local clubs. Some local and national travel required. Some weekend work may be required. Position requires the lifting and carrying of items not to exceed 50 lbs. Position functions in a fast-paced work environment with minimal direct supervision.
EDUCATION AND EXPERIENCE: Four-year college degree desired. Background in the shooting sports, competitive shooting events and event planning a plus.
KNOWLEDGE, SKILLS, ABILITIES: Excellent oral and written communication skills required. Proven ability to interface effectively with all levels of individuals. Proven ability to monitor established budget. Working knowledge of Microsoft Office Suite and Adobe Acrobat Pro, Excel required, coupled with willingness to learn other software packages essential. Creative thinker and self-starter with excellent organizational skills essential. Proven ability to work independently or as a member of a team required while prioritizing tasks in a time sensitive dead-line driven environment essential. Travel up to 50%
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| Merchandise Associate |
LOCATION: NRA Headquarters (onsite Monday - Friday, full-time)
SUMMARY: Provide support to Merchandise Manager, field staff and vendors for merchandise development, purchasing, invoicing, promotion, and sales for Friends of NRA fundraising events across the nation. Build relationships with field staff and vendors to develop merchandising plans to optimize fundraising for events and the NRA Foundation. Knowledge of and support for the mission of the National Rifle Association.
ESSENTIAL RESPONSIBILITIES
1. Evaluate previous order trends to create a buying schedule, within departmental guidelines, for various products including firearms. Maintain purchase order receiving schedule, in an accurate and timely manner, and assist with order placement on a weekly basis.
a. Maintain accurate BATFE state firearm restrictions for all firearms on event tracker site.
2. Review all merchandise and firearm orders, on a daily basis to ensure orders follow all department guidelines, operational procedures and meet needed ship dates.
a. Act as liaison between Field Staff and vendors within divisional guidelines, to resolve merchandise and firearms order.
problems including lost, damaged, incorrect or duplicate shipments
b. Confirm damage, missing and not received merchandise and promptly notify the Finance team through event tracker site for event finalization.
c. Act as liaison between field staff and vendors to correct any problems that arise with orders in a timely manner.
d. Update featured product listing weekly to promote special purchases to the field and volunteers
3. Maintain current vendor relationships while recruiting new vendors to participate in the Friends of NRA merchandise and corporate sponsorship program. Work with selection team to brainstorm and develop new products with vendors within department guidelines. Follow product development projects to completion: research with field staff, testing sales at events, and product selection.
4. Research and correct invoicing issues with vendors and the NRA Foundation accounts payable department in an accurate and timely manner.
5. Work closely with the Marketing and Communications team to assist, as directed, in the development of promotional materials and online auctions of merchandise including: descriptions, photography, and proper vendor recognition.
6. Coordinate and assist, as directed, in preparations regarding the annual merchandise selection meeting. Work with the Field Operations Distribution Center to track incoming samples and outgoing returns between the NRA Foundation and approximately 75 merchandise and firearm vendors in an accurate and timely manner.
7. Assist the Merchandise Manager in national tradeshow preparations as directed. Schedule meetings with current partners, prepare reports for each meeting, and research potential new vendors for the Friends of NRA program.
8. Assist, as directed, in maintaining accurate and timely inventory of merchandise and firearms at Field Operations Distribution Center, NRA headquarters, events, suppliers and vendors, utilizing the Friends of NRA event tracker site.
9. Perform other duties as assigned.
SCOPE: High visibility with NRA staff, NRA Field Representatives, Friends of NRA volunteers and program vendors. Position functions in a fast-paced work environment with minimal direct supervision. Weekend work and national travel occasionally required.
EDUCATION AND EXPERIENCE: Associate degree required with 2 years office experience required. Administrative experience and relevant computer skills necessary. An understanding of and experience with firearms helpful. An understanding of purchasing, sales techniques, and inventory management desired.
KNOWLEDGE, SKILLS, ABILITIES: Excellent conversationalist, with confident and articulate speaking abilities. Excellent written communication and strong organizational skills required. Accuracy and attention to detail imperative. Proven ability to handle multiple tasks simultaneously while meeting set deadlines essential. Demonstrated ability to work independently or as a member of the team essential. Proficiency with Microsoft Excel required. Ability to lift and carry 30-40 lbs. required.
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| NRA Field Representative - Area 4 (Eastern PA and NJ) |
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LOCATION: Must live within the assigned state/region (Eastern PA or NJ)
SUMMARY: Responsible for volunteer management and development to create successful Friends of NRA fundraising activities in the assigned area. Promotes the NRA Foundation grant program and NRA programs. Knowledge of and support for the mission of the National Rifle Association. May be required to cover events/territory other than home area.
ESSENTIAL RESPONSIBILITIES:
1) Develops, organizes and manages successful Friends of NRA fundraising activities such as banquets, special events and raffles to meet annual fundraising objectives.
2) Provides leadership, training and direction to Friends of NRA volunteers, committee officers and State Fund Committee through regular meetings and workshops. Ensures volunteer compliance with all operating and financial policies outlined in the Event Fundraising Guide.
3) Completes, submits and maintains all required event financial reports in a timely manner and ensures that all expenses stay within the approved budget.
4) Coordinates the distribution of state Foundation grant applications; serves as Secretary of the State Fund Committee; and ensures compliance with all requirements of the Foundation state grants.
5) Identifies, recruits and retains new Friends of NRA volunteers to capitalize on area growth opportunities.
6) Serves as a liaison between the NRA, members, affiliated clubs, state associations, and other state and local organizations.
7) Serves as a clearinghouse for requests of information regarding NRA programs.
SCOPE: High visibility with NRA volunteers and membership, NRA Board of Directors, and NRA staff. Responsible for large sums of money on a regular basis, and the care and maintenance of NRA equipment. Functions in a fast paced, deadline oriented work environment with varied priorities and responsibilities and minimal direct supervision. Position requires frequent driving and extended work hours, including weekends and evenings. Ability to lift and carry 25-30 pounds required.
EDUCATION AND EXPERIENCE: A Bachelor's degree is preferred, and a strong background in the shooting sports is recommended. Previous experience in a leadership position and business management is essential. Banquet fundraising, volunteer recruitment and volunteer management experience is preferred.
KNOWLEDGE, SKILLS, ABILITIES: Proficiency in MS Office suite required. Strong public speaking, and a sales and marketing background required. Strong organizational and time-management skills are critical. Valid driver's license with no restrictions required.
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| NRA Field Representative - Area 53 (Alaska) |
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LOCATION: Must live within the assigned state/region (Alaska)
SUMMARY: Responsible for volunteer management and development to create successful Friends of NRA fundraising activities in the assigned area. Promotes the NRA Foundation grant program and NRA programs. Knowledge of and support for the mission of the National Rifle Association. May be required to cover events/territory other than home area.
ESSENTIAL RESPONSIBILITIES:
1) Develops, organizes and manages successful Friends of NRA fundraising activities such as banquets, special events and raffles to meet annual fundraising objectives.
2) Provides leadership, training and direction to Friends of NRA volunteers, committee officers and State Fund Committee through regular meetings and workshops. Ensures volunteer compliance with all operating and financial policies outlined in the Event Fundraising Guide.
3) Completes, submits and maintains all required event financial reports in a timely manner and ensures that all expenses stay within the approved budget.
4) Coordinates the distribution of state Foundation grant applications; serves as Secretary of the State Fund Committee; and ensures compliance with all requirements of the Foundation state grants.
5) Identifies, recruits and retains new Friends of NRA volunteers to capitalize on area growth opportunities.
6) Serves as a liaison between the NRA, members, affiliated clubs, state associations, and other state and local organizations.
7) Serves as a clearinghouse for requests of information regarding NRA programs.
SCOPE: High visibility with NRA volunteers and membership, NRA Board of Directors, and NRA staff. Responsible for large sums of money on a regular basis, and the care and maintenance of NRA equipment. Functions in a fast paced, deadline oriented work environment with varied priorities and responsibilities and minimal direct supervision. Position requires frequent driving and extended work hours, including weekends and evenings. Ability to lift and carry 25-30 pounds required.
EDUCATION AND EXPERIENCE: A Bachelor's degree is preferred, and a strong background in the shooting sports is recommended. Previous experience in a leadership position and business management is essential. Banquet fundraising, volunteer recruitment and volunteer management experience is preferred.
KNOWLEDGE, SKILLS, ABILITIES: Proficiency in MS Office suite required. Strong public speaking, and a sales and marketing background required. Strong organizational and time-management skills are critical. Valid driver's license with no restrictions required.
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| NRA Field Representative - Area 7 (W. MD, KY, W. VA, WV) |
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LOCATION: Must live within the assigned state/region (Western Maryland, Kentucky, Western Virginia, West Virginia)
SUMMARY: Responsible for volunteer management and development to create successful Friends of NRA fundraising activities in the assigned area. Promotes the NRA Foundation grant program and NRA programs. Knowledge of and support for the mission of the National Rifle Association. May be required to cover events/territory other than home area.
ESSENTIAL RESPONSIBILITIES:
1) Develops, organizes and manages successful Friends of NRA fundraising activities such as banquets, special events and raffles to meet annual fundraising objectives.
2) Provides leadership, training and direction to Friends of NRA volunteers, committee officers and State Fund Committee through regular meetings and workshops. Ensures volunteer compliance with all operating and financial policies outlined in the Event Fundraising Guide.
3) Completes, submits and maintains all required event financial reports in a timely manner and ensures that all expenses stay within the approved budget.
4) Coordinates the distribution of state Foundation grant applications; serves as Secretary of the State Fund Committee; and ensures compliance with all requirements of the Foundation state grants.
5) Identifies, recruits and retains new Friends of NRA volunteers to capitalize on area growth opportunities.
6) Serves as a liaison between the NRA, members, affiliated clubs, state associations, and other state and local organizations.
7) Serves as a clearinghouse for requests of information regarding NRA programs.
SCOPE: High visibility with NRA volunteers and membership, NRA Board of Directors, and NRA staff. Responsible for large sums of money on a regular basis, and the care and maintenance of NRA equipment. Functions in a fast paced, deadline oriented work environment with varied priorities and responsibilities and minimal direct supervision. Position requires frequent driving and extended work hours, including weekends and evenings. Ability to lift and carry 25-30 pounds required.
EDUCATION AND EXPERIENCE: A Bachelor's degree is preferred, and a strong background in the shooting sports is recommended. Previous experience in a leadership position and business management is essential. Banquet fundraising, volunteer recruitment and volunteer management experience is preferred.
KNOWLEDGE, SKILLS, ABILITIES: Proficiency in MS Office suite required. Strong public speaking, and a sales and marketing background required. Strong organizational and time-management skills are critical. Valid driver's license with no restrictions required.
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| Part-time Range Officer (Multiple openings) |
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Works at NRA Range at Headquarters in Fairfax, VA.
The schedule varies from week to week. Range Officers must be able to work evenings, nights, days and weekend hours. Must be availble for day/afternoon/evening shifts Monday through Friday and weekend/holiday shifts. One shift per weekend is required.
Applicants must be eligible to have access to firearms and ammunition and should have range shooting experience. Preference given to those persons who have worked as Range Safety Officers or have training as such. NRA Certified Instructors and/or NRA Certified Trainers are welcomed.
Applicants must be at least 21 years of age and should have an interest in and support for the Second Amendment, Second Amendment issues, an understanding of NRA's mission, strong customer service and verbal skills, attention to detail and be willing to take direction. Firearms knowledge and experience necessary.
Applications are accepted on a rolling basis. Vacancies will be filled as they occur. Multiple vacancies are available now. Please send resume and cover letter to [email protected] or click the link below the posting.
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| Print/Publishing Production Operations Coordinator |
LOCATION: Onsite, Fairfax HQ, full-time
SUMMARY: Assists with the daily production and advertising operations resulting in monthly issues (print and/or digital) of the American Rifleman, American Hunter, America's 1st Freedom, Shooting Illustrated, NRA Family and Shooting Sports USA magazines accurately and punctually according to established quality standards and policies.
ESSENTIAL RESPONSIBILITIES
1. Assists with maintaining all required elements for advertising material. Includes constant customer contact, maintaining accurate records, generating internal reports, and assisting the Sr. Production Operations Coordinator in the assembly of each title, and each issue as it relates to advertising content, layout and deadlines.
2. Inspects advertising material for accuracy, along with the corresponding insertion order, and ensures material is the correct size and quality required per printer's requirements.
3. Assists with confirming advertisements for placement in FPO and Blueline books and shipment to printers.
4. Reviews advertising content for each magazine, each issue with advertising sales representatives, Sr. Production Operations Coordinator, and departmental staff daily from ad close to ad kill.
5. Assists with daily communications with Departmental staff and advertising sales representatives on advertising contained in each magazine, each issue (for example, copy approval preparation, complete and accurate rundowns, regional/remnant advertisements, supplied inserts, etc.).
6. Assists with the processing of all digital files for advertisements by the Production staff, and transfers finished files to design staff for inclusion in the magazines.
7. Ensures all digital files arrive at the various printers in good order to meet press schedules.
8. In coordination with other Publications staff, inspects and approves final Bookplans, FPO books, Blueline books, Digital Edition files, supplied inserts, special projects, bluelines, and supplied Matchprint proofs per industry standards.
9. Interfaces with advertisers or their agencies (except for Accounts Receivable) concerning the acceptability of products, graphics, and advertising copy to meet NRA advertising deadlines.
10. Communicate with advertising sales representatives on policy matters and operating procedures for related advertising functions.
11. Assists the Sr. Production Operations Coordinator with Final Forms, Ad Percentages, and Transmittals for all magazine properties.
12. Assists the Sr. Production Operations Coordinator with creating monthly Bookplans (magazine layouts) for each magazine, as necessary.
13. Assists with the development of yearly production schedules for all magazines.
14. Continually upgrades personal knowledge of the latest state-of-the-art technology and incorporates this technology into the production and manufacturing process where appropriate and feasible.
15. Research information for special projects as assigned by the Sr. Production Operations Director.
16. Backs up the Sr. Production Operations Coordinator as required.
17. Recommends departmental policies, systems, procedures, and objectives to the Sr. Production Operations Director. Assists with the direction of departmental resources to maximize workflow and productivity and establishes priorities.
18. Assists the Sr. Production Operations Coordinator with developing a well-trained and highly motivated staff capable of achieving Department, Division, and Association goals.
19. Travels as assigned; extended hours required.
20. Other duties as assigned.
SCOPE: Coordinates with Production & Advertising Operations staff, other Publications staff, other NRA divisions, advertising sales representatives, advertisers, agencies, printers, and other suppliers. Occasional contact with NRA members and the general public.
EDUCATION AND EXPERIENCE: Associate degree or relevant work experience in publications production. One to three years of experience in advertising and/or print production is required. Knowledge of SendMyAd and Virtual Publisher a plus.
KNOWLEDGE, SKILLS, ABILITIES: Excellent organizational skills and flexibility are mandatory. Attention to detail and accuracy are mandatory. Conversant with all phases of publication production and advertising services functions. Ability to communicate effectively. Good interpersonal and problem-solving skills are required. Well-versed in advertising and printing terms and functions. Ability to work independently and under pressure to meet strict deadlines. Working knowledge of MacIntosh and PC platforms. Software experience required with InDesign, MS Office Suite, Acrobat, Photoshop, Connect Font Management, Illustrator, Microsoft Teams and other software packages used by the Department. Expertise in Macintosh OSX operating system and network environment, ad portals, page layout, PDF workflow, font management, and proofing processes. Hands-on experience with various types of office equipment is required.
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| State Director (CT, NC, SC, VA) |
LOCATION: *Based in Richmond, VA*
Essential Duties and Responsibilities:
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This description reflects management's assignment of essential functions; it does not limit or restrict the tasks which may be assigned, which are subject to change at any time.
As directed by the NRA-ILA State & Local Affairs Managing Director:
1. Direct all state legislative, political, and lobbying activities for the Association in assigned states.
2. Track and conduct research and analysis on firearms and hunting-related bills. Timely report same to NRA.
3. Engage directly in legislative lobbying on Second Amendment issues by establishing and maintaining strong and productive personal contacts among elected and appointed officials and staff with jurisdiction over issues affecting the Association.
4. Develop and execute overall strategy and message development in conjunction with leadership, the public relations team, and other ILA divisions.
5. Coordinate with state affiliate organizations to successfully advance the Association's legislative agenda and targeted Association involvement in political races and activities.
6. Manage and execute political action committee activities in state-level elections. Must responsibly, professionally, and positively represent the Association to its membership and public officials in accordance with all applicable laws and regulations.
7. Coordinate with the ILA Grassroots team to mobilize efforts on key legislation affecting Association membership.
8. Draft legislative and political communications to membership and public officials as needed.
9. Submit weekly reports on legislative and political matters in assigned states to the Managing Director and communicate with NRA Board of Director Members on said matters as necessary or as directed.
10. Submit accurate and timely expense reporting; demonstrate responsible stewardship of the Association's financial resources.
REQUIRED EDUCATION: Bachelor's degree from a regionally accredited college or university
REQUIRED EXPERIENCE: Minimum 5 years combined lobbying, government affairs, legislative or similar professional experience
REQUIRED SKILLS: Demonstrated successful organizational, communication, advocacy, analytical, and coalition-building skills. Knowledge of and support for the Second Amendment and commitment to preserving the Constitution of the United States.
Essential Physical Requirements:
Attend and participate in face-to-face meetings and gatherings in furtherance of legislative advocacy efforts, communicating in written and oral forms, accurately understand and interpret communication from others, reading or similar processing of information, analyzing, researching, exchange information, air and/or land-based travel, computer use. Extensive travel is required to and from all assigned regions during state legislative sessions and throughout the year to build and maintain effective and productive working relationships with legislators.
Essential Functions:
Read or similar processing of information, analyze, research, generate written work, independent problem solving, control emotions in the face of strong opposition and personal/public/media negative attention, effectively handle and resolve to the satisfaction of the NRA difficult situations involving interactions with others, demonstrated self-management to accomplish assigned tasks to meet deadlines and in overall timely manner. Identify, recognize, determine effective means to persuade others to support NRA proposed legislative efforts and NRA endorsed candidates. Effective comprehension of views and materials developed by stakeholders and opposition. Develop personal and organizational credibility to promote NRA agenda. Only those applicants meeting requirements will be contacted for additional information.
TO APPLY: Submit 1) resume, 2) cover letter, and 3) at least one professional writing sample to [email protected]. In your cover letter, please provide your salary requirements, along with why you want to work for the NRA as a lobbyist.
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| State Director (TX, AR, NM, OK) |
LOCATION: *Based in Austin, TX*
Essential Duties and Responsibilities:
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This description reflects management's assignment of essential functions; it does not limit or restrict the tasks which may be assigned, which are subject to change at any time.
As directed by the NRA-ILA State & Local Affairs Managing Director:
1. Direct all state legislative, political, and lobbying activities for the Association in assigned states.
2. Track and conduct research and analysis on firearms and hunting-related bills. Timely report same to NRA.
3. Engage directly in legislative lobbying on Second Amendment issues by establishing and maintaining strong and productive personal contacts among elected and appointed officials and staff with jurisdiction over issues affecting the Association.
4. Develop and execute overall strategy and message development in conjunction with leadership, the public relations team, and other ILA divisions.
5. Coordinate with state affiliate organizations to successfully advance the Association's legislative agenda and targeted Association involvement in political races and activities.
6. Manage and execute political action committee activities in state-level elections. Must responsibly, professionally, and positively represent the Association to its membership and public officials in accordance with all applicable laws and regulations.
7. Coordinate with the ILA Grassroots team to mobilize efforts on key legislation affecting Association membership.
8. Draft legislative and political communications to membership and public officials as needed.
9. Submit weekly reports on legislative and political matters in assigned states to the Managing Director and communicate with NRA Board of Director Members on said matters as necessary or as directed.
10. Submit accurate and timely expense reporting; demonstrate responsible stewardship of the Association's financial resources.
REQUIRED EDUCATION: Bachelor's degree from a regionally accredited college or university
REQUIRED EXPERIENCE: Minimum 5 years combined lobbying, government affairs, legislative or similar professional experience
REQUIRED SKILLS: Demonstrated successful organizational, communication, advocacy, analytical, and coalition-building skills. Knowledge of and support for the Second Amendment and commitment to preserving the Constitution of the United States.
Essential Physical Requirements:
Attend and participate in face-to-face meetings and gatherings in furtherance of legislative advocacy efforts, communicating in written and oral forms, accurately understand and interpret communication from others, reading or similar processing of information, analyzing, researching, exchange information, air and/or land-based travel, computer use. Extensive travel is required to and from all assigned regions during state legislative sessions and throughout the year to build and maintain effective and productive working relationships with legislators.
Essential Functions:
Read or similar processing of information, analyze, research, generate written work, independent problem solving, control emotions in the face of strong opposition and personal/public/media negative attention, effectively handle and resolve to the satisfaction of the NRA difficult situations involving interactions with others, demonstrated self-management to accomplish assigned tasks to meet deadlines and in overall timely manner. Identify, recognize, determine effective means to persuade others to support NRA proposed legislative efforts and NRA endorsed candidates. Effective comprehension of views and materials developed by stakeholders and opposition. Develop personal and organizational credibility to promote NRA agenda. Only those applicants meeting requirements will be contacted for additional information.
TO APPLY: Submit 1) resume, 2) cover letter, and 3) at least one professional writing sample to [email protected]. In your cover letter, please provide your salary requirements, along with why you want to work for the NRA as a lobbyist.
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| Systems Administrator |
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LOCATION: Fairfax VA HQ, full-time, hybrid
This position will manage and support existing NRA technologies. We are looking for someone with honed technical, communication, and time-management skills who is comfortable working in both independent and team environment settings. The successful candidate will possess an existing mastery of common technologies and have a proven record of demonstrating the ability to learn and support third-party solutions.
ESSENTIAL RESPONSIBILITIES:
■ Maintain, upgrade, and monitor technologies to provide a secure, stable, high-performance environment per established policies.
■ Maintain and monitor Network Attached Storage (NAS).
■ Troubleshoot, monitor performance, and deploy virtual servers & desktops.
■ Assist in developing, implementing, testing, and maintaining disaster recovery plans.
■ Collaborate with the Information Security team to ensure new software, platforms, and designs meet security compliance requirements.
■ Communicate effectively with Information Services staff and end-users in the evaluation and development of Association IT business solutions.
■ Build positive end-user support relationships by developing an understanding of division/department business practices and objectives.
■ Complete projects and tasks within established guidelines.
■ Other duties as assigned.
EDUCATION AND EXPERIENCE: Position requires at least five (5) years of comparable technical support experience at an enterprise level.
Expertise with:
- Microsoft Windows Server
- Microsoft 365 administration
- Some combination of Exchange, Virtualization, and/or Network Attached Storage
- Industry-recognized certifications are a plus
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