| Accounts Payable Staff Accountant |
LOCATION: Onsite, Fairfax VA Headquarters, full-time Monday - Friday
SUMMARY: Process invoices, check requests, expense reports and travel advances. Provide support to the Accounts Payable Department. Perform check processing, verification, and filing. Review, verify, and process invoices and check requests. Verify such expenditures for 1099 compliance, multi-state sales and use tax compliance, proper approval and coding.
ESSENTIAL RESPONSIBILITIES:
- Clocks in all incoming mail for the Division and distributes them accordingly.
- Responds to all vendor, staff or department inquiries. Answers calls that come through the general A/P phone line.
- Maintains vendor, W9, and W8 files.
- Processes travel advances in the Accounts Payable system.
- Monitors travel advances to ensure that expense reports to clear these advances are submitted timely.
- Ensures invoices and check requests are not processed without a verified Form W9.
- Processes expense reports, invoices and check requests.
- Reviews invoices, check requests, and expense reports for verification of authorization and coding and processes them in the Accounts Payable system.
- Reviews invoices and check requests to ensure compliance with 1099 and 1098 reporting requirements.
- Reviews invoices and check requests for applicability of use tax to ensure proper assessment of multi-state and use tax regulations.
- Assembles copies of checks and ACH slips with corresponding payment documentation (invoice, check request, etc.) and file documentation in vendor files. Mail out or distribute the checks as applicable.
- Creates assigned monthly journal entries.
- Maintains reconciliation sheets for assigned accounts.
- Other duties as assigned.
SCOPE: Communicates with Financial Services Division and other NRA staff, management, and outside customers. Responds to vendor and staff inquiries and provides solutions.
EDUCATION AND EXPERIENCE:
o Associate's degree
o Two year college level course work in a related field
o 1-3 years accounting-related experience.
o Solid experience working within an automated accounting system.
KNOWLEDGE, SKILLS, ABILITIES: Effectively accomplish tasks with minimal supervision. Solid pc skills with proficiency in Excel, Microsoft Word, and Microsoft Dynamics software are preferred. Must possess strong interpersonal skills. Must have strong verbal and written communication skills. Must be able to perform data entry and inquiry functions in a data processing environment. Must have strong self-review skills, focused on accuracy, effectiveness, efficiency and detail.
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| Accounts Receivable Staff Accountant |
LOCATION: Fairfax, VA; onsite, full-time, Monday - Friday
SUMMARY: Performs daily cash receipts and accounts receivable functions to include batching deposits, check scanning, invoice preparation, and miscellaneous journal entries
ESSENTIAL RESPONSIBILITIES:
Accounts Receivable
• Receives and processes cash receipts to include cash, checks and credit cards, and performs related data entry.
• Performs check scanning and prepares deposits for cash receipts and checks.
• Prepares miscellaneous invoices for hotel rebates.
• Prepares journal entries to record cash receipts and credit card activity.
• Performs first and/or second count of cash for verification purposes.
• Prompt response to all staff or department and customer inquiries in a timely manner.
• Travel to GAOS (Harrisburg, PA) annually every February to assist in the onsite cash office.
• Other duties as assigned
SCOPE: Communication with personnel and customers; by direct contact, telephone and written correspondence. Respond to staff inquiries and provide solutions.
EDUCATION AND EXPERIENCE:
• High school diploma
• 2-year college certificate/Associate's degree
• 1-3 years experience in an accounting function.
KNOWLEDGE, SKILLS, ABILITIES:
• Strong organizational skills, detail oriented. Cash receipts processing or bank teller experience desirable.
• Solid pc skills and proficiency with calculator, Microsoft Office and automated accounting system is required.
• Ability to communicate effectively with all levels of NRA employees and customers is required.
• Note: This position is subject to credit and criminal background checks.
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| Advancement Officer, Texas region |
LOCATION: Remote; resident within assigned region (Texas)
SUMMARY: Build and maintain a network of the organization's very best friends who have both the heart and the means to make major and planned gifts in support of our mission. Develop strategies and execute plans to successfully identify, cultivate, solicit, and steward, such gifts from these individuals. Participate as a member of the Advancement team to build advancement program, according to individual talents and skills as needed by the NRA.
ESSENTIAL RESPONSIBILITIES AND DUTIES
1. Build sincere, positive, long-term relationships with major and planned gift prospects and donors in the assigned region for the benefit of the National Rifle Association.
2. Manage a portfolio of up to 150 prospects and/or donors to include the identification, cultivation, solicitation, and stewardship of major and planned gifts reflecting the needs of the NRA and the interests of the donor.
3. Identify new major and planned gift prospects through NRA programs and contacts. Provide initial and ongoing rating and analysis of each prospect's ability to give and their areas of interest in the NRA.
4. Work with the Director of Gift Planning to develop and implement strategies to cultivate, personally solicit, and steward major and planned gifts utilizing personal contact, correspondence, NRA programs, events, materials, other members of the NRA Advancement/management team, and the elements of the fundraising system known as Moves Management.
5. Work with the Director of Gift Planning to establish productivity, activity, and personal work-related goals at the beginning of each year.
6. Make a monthly minimum of 12 face-to-face meetings on assigned prospects and raise gifts equal to or greater than an agreed annual goal to be established by the Advancement Officer, the Director of Strategic Giving, and the Executive Director of Advancement. Enter each month's moves in Virtuous by the fifth day of the following month.
7. Coordinate planned giving efforts within the assigned region with members of the Planned Giving staff taking and referring prospects that are motivated to become members of the Heritage Society. Support donor cultivation efforts of current and potential members of the Heritage Society. These efforts could include Heritage Society functions, shoots, planned giving seminars, NRA Foundation events, and other opportunities to promote awareness of planned giving benefits.
8. Work with the Advancement Events Manager to develop the strategies, purposes, and messages for Ring of Freedom events in the assigned region.
9. As needed and able, recruit and manage volunteers to support Advancement objectives within assigned territory, including but not limited to, Ring of Freedom local events.
10. Work with the NRA Field Representatives within the territory to:
- Participate in Friends of the NRA events, as requested and as beneficial to the identification, cultivation, and solicitation of major and planned gift prospects.
- Provide leads on people to organize and attend Friends of the NRA events.
- Communicate regularly to build cooperation, trust, and successful fundraising strategies involving Advancement Officers and FONRA staff.
11. Prepare and submit, in a timely manner, correspondence with prospects and donors, and all reports to include timecards, monthly expense reports, and other reports as requested.
12. Develop and adhere to an approved annual budget to provide funding for the efficient accomplishment of assigned tasks.
13. Regularly participate in team conference calls.
14. Must live in the assigned region.
15. Adhere to all communications policies as established and adopted to ensure the consistency of message, accuracy of information and the appropriate use of text, graphics and logos.
16. Work with the Director of Gift Planning and Director of Advancement Communications, to develop needed fundraising materials and proposals for major and planned gift solicitations.
17. Perform other duties as assigned.
EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES
Required:
- A passion for the mission of the NRA.
- Personal and professional integrity.
- Four-year undergraduate degree or equivalent professional experience.
- Five years successful experience in individual major/planned gift fundraising or five years successful experience with the NRA.
- Ability to build personal long-term relationships with major/planned gift prospects and donors.
- Willingness to learn the most sophisticated major and planned gift fundraising techniques and strategies.
- Experience with successful one-on-one cultivation and solicitation of prospects for gifts of $5,000 or more.
- Successful experience in managing and tracking multiple projects/prospects.
- Motivated, self-starter.
- Ability to function well in a fast-paced work environment with minimal direct supervision.
- Creative, forward thinking, problem-solving skills.
- Exceptional organizational skills.
- Ability to develop and implement dynamic plans to identify, cultivate, and solicit major and planned gift prospects.
- Excellent oral and written communication skills.
- Ability to use existing MS Office applications for personal administrative support and databases for prospect management.
- Ability to manage multiple projects simultaneously with attention to detail.
- Ability to work independently as well as a member of a team.
- Ability to work off-site in the Advancement Officer's home office.
- Ability to travel 14 days per month within and, on occasion, outside the region.
- Ability to work on weekends, as necessary.
- Ability to maintain confidentiality of information.
Preferred:
- Knowledge and experience in managing budgets.
- Knowledge of non-profit rules and regulations.
- Knowledge of current trends in charitable giving, particularly in the areas of major and planned gifts.
- Experience working successfully with board members and/or key volunteers.
* The NRA defines a major gift prospect as a person (or in some specific cases a company or a foundation) with the capacity to give $10,000 or more. It is our intention to increase the amount as a major gift prospect as the program expands.
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| Advancement Officer, Western U.S. |
LOCATION: Remote; resident within assigned region. States territory is TBD
SUMMARY: Build and maintain a network of the organization's very best friends who have both the heart and the means to make major and planned gifts in support of our mission. Develop strategies and execute plans to successfully identify, cultivate, solicit, and steward, such gifts from these individuals. Participate as a member of the Advancement team to build advancement program, according to individual talents and skills as needed by the NRA.
ESSENTIAL RESPONSIBILITIES AND DUTIES
1. Build sincere, positive, long-term relationships with major and planned gift prospects and donors in the assigned region for the benefit of the National Rifle Association.
2. Manage a portfolio of up to 150 prospects and/or donors to include the identification, cultivation, solicitation, and stewardship of major and planned gifts reflecting the needs of the NRA and the interests of the donor.
3. Identify new major and planned gift prospects through NRA programs and contacts. Provide initial and ongoing rating and analysis of each prospect's ability to give and their areas of interest in the NRA.
4. Work with the Director of Gift Planning to develop and implement strategies to cultivate, personally solicit, and steward major and planned gifts utilizing personal contact, correspondence, NRA programs, events, materials, other members of the NRA Advancement/management team, and the elements of the fundraising system known as Moves Management.
5. Work with the Director of Gift Planning to establish productivity, activity, and personal work-related goals at the beginning of each year.
6. Make a monthly minimum of 12 face-to-face meetings on assigned prospects and raise gifts equal to or greater than an agreed annual goal to be established by the Advancement Officer, the Director of Strategic Giving, and the Executive Director of Advancement. Enter each month's moves in Virtuous by the fifth day of the following month.
7. Coordinate planned giving efforts within the assigned region with members of the Planned Giving staff taking and referring prospects that are motivated to become members of the Heritage Society. Support donor cultivation efforts of current and potential members of the Heritage Society. These efforts could include Heritage Society functions, shoots, planned giving seminars, NRA Foundation events, and other opportunities to promote awareness of planned giving benefits.
8. Work with the Advancement Events Manager to develop the strategies, purposes, and messages for Ring of Freedom events in the assigned region.
9. As needed and able, recruit and manage volunteers to support Advancement objectives within assigned territory, including but not limited to, Ring of Freedom local events.
10. Work with the NRA Field Representatives within the territory to:
- Participate in Friends of the NRA events, as requested and as beneficial to the identification, cultivation, and solicitation of major and planned gift prospects.
- Provide leads on people to organize and attend Friends of the NRA events.
- Communicate regularly to build cooperation, trust, and successful fundraising strategies involving Advancement Officers and FONRA staff.
11. Prepare and submit, in a timely manner, correspondence with prospects and donors, and all reports to include timecards, monthly expense reports, and other reports as requested.
12. Develop and adhere to an approved annual budget to provide funding for the efficient accomplishment of assigned tasks.
13. Regularly participate in team conference calls.
14. Must live in the assigned region.
15. Adhere to all communications policies as established and adopted to ensure the consistency of message, accuracy of information and the appropriate use of text, graphics and logos.
16. Work with the Director of Gift Planning and Director of Advancement Communications, to develop needed fundraising materials and proposals for major and planned gift solicitations.
17. Perform other duties as assigned.
EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES
Required:
- A passion for the mission of the NRA.
- Personal and professional integrity.
- Four-year undergraduate degree or equivalent professional experience.
- Five years successful experience in individual major/planned gift fundraising or five years successful experience with the NRA.
- Ability to build personal long-term relationships with major/planned gift prospects and donors.
- Willingness to learn the most sophisticated major and planned gift fundraising techniques and strategies.
- Experience with successful one-on-one cultivation and solicitation of prospects for gifts of $5,000 or more.
- Successful experience in managing and tracking multiple projects/prospects.
- Motivated, self-starter.
- Ability to function well in a fast-paced work environment with minimal direct supervision.
- Creative, forward thinking, problem-solving skills.
- Exceptional organizational skills.
- Ability to develop and implement dynamic plans to identify, cultivate, and solicit major and planned gift prospects.
- Excellent oral and written communication skills.
- Ability to use existing MS Office applications for personal administrative support and databases for prospect management.
- Ability to manage multiple projects simultaneously with attention to detail.
- Ability to work independently as well as a member of a team.
- Ability to work off-site in the Advancement Officer's home office.
- Ability to travel 14 days per month within and, on occasion, outside the region.
- Ability to work on weekends, as necessary.
- Ability to maintain confidentiality of information.
Preferred:
- Knowledge and experience in managing budgets.
- Knowledge of non-profit rules and regulations.
- Knowledge of current trends in charitable giving, particularly in the areas of major and planned gifts.
- Experience working successfully with board members and/or key volunteers.
* The NRA defines a major gift prospect as a person (or in some specific cases a company or a foundation) with the capacity to give $10,000 or more. It is our intention to increase the amount as a major gift prospect as the program expands.
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| Assistant General Counsel |
LOCATION: Onsite, NRA Headquarters, M-F
SUMMARY: Requires an attorney who effectively provides comprehensive legal services to the NRA and its related entities, with an emphasis on non-profit, corporate, political, governmental, commercial, contract, corporate, estate, trust, tax, labor and personnel, copyright, trademark, insurance, constitutional, firearms, campaign finance, and lobbying laws and regulations, and related legal matters as instructed or directed by client.
ESSENTIAL RESPONSIBILITIES:
- Provides legal services to the NRA and its affiliated entities as assigned.
- Drafts and writes briefs and memoranda on legal issues; oversees, manages and/or participates in litigation.
- Utilizes communication and public relations skills by participating in training of employees of the NRA relevant to the duties described above.
- Coordinates and plans matters in areas of responsibility with the General Counsel and reports to the General Counsel on the status and progress of such matters.
- Works with NRA personnel at various levels to provide legal services.
- Performs other duties as assigned.
SCOPE: The position requires interaction with employees in the Office of General Counsel, NRA management, personnel of other NRA divisions, NRA related organizations, various national and local affiliates of the NRA, federal and state governmental agencies and courts, the general public, and professional associations. Occasional local and long distance travel may be required.
- The position requires the utmost integrity, along with dedication to the mission of the NRA and its affiliates. A successful candidate must have the ability to deal logically, dispassionately, and professionally with matters of considerable importance to the NRA, and to efficiently handle a large volume of work in a timely manner.
EDUCATION AND EXPERIENCE: The position requires a graduate degree in law and continuing legal education in order to remain current with developments in the law. The candidate must be barred in at least one state. If the candidate resides in Virginia, they must have the Virginia bar. The candidate should have at least 1 to 4 years' experience in the legal field. Training and/or experience in nonprofit governance is mandatory, as is philosophical harmony with the purposes and objectives of the NRA. A background in firearms related activities is helpful but not required.
KNOWLEDGE, SKILLS, ABILITIES:
- Strong professional and personal integrity, as shown by a clean criminal and disciplinary record, subject to a background check (required, pre-employment).
- Ability to initiate and execute necessary actions in general legal matters to protect and advance the client's interest, as directed, with minimal supervision and oversight.
- Well developed communication skills; both written and oral. Strong legal research and writing skills.
- Strong organizational, research and analytical skills.
- Licensed to practice law in Virginia
- Litigation experience helpful but not required.
- Business travel required, normally including at least one out-of-state trip annually for board meetings.
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| Coach Programs Coordinator |
LOCATION: Onsite, NRA Headquarters, M - F
SUMMARY: Provide assistance to the Manager in the development, administration, maintenance, evaluation and improvement of NRA Youth and Coach Education Programs.
ESSENTIAL RESPONSIBILITIES:
1. Within departmental guidelines market the programs under Youth and Coach Education, establish long-term goals and develop a strategy to enhance growth of the programs.
2. Provide leadership development of NRA Coaches from the 'grass roots' up through the national and international program levels within departmental guidelines.
3. Coordinate and administer NRA Coach School programs (both American and international sports) with program partners (USA Shooting, Amateur Trapshooting Association, National Skeet Shooting Association, National Sporting Clays Association, Civilian Marksmanship Program, etc.) within departmental guidelines.
4. Conduct Coach Education and National Coach Development Staff training within departmental guidelines.
5. Develop and improve Coaching education materials. This includes writing and editing the coach curriculum and provide administrative support to Coach Schools.
6. Update and revise, within departmental guidelines, NRA Home Air Gun Program and the Youth Programs websites.
7. Administer and update within departmental guidelines the NRA Marksmanship Qualification Program, associated materials and the Marksmanship website.
8. Represent, within departmental guidelines, the NRA at national meetings, trade shows, competitions and training programs as directed by department manager.
9. Administer and support NRA National Youth programs such as Shooting Sports Ambassador Program, Outstanding Achievement Youth Award, and other activities related to youth development and recognition.
10. Assist in promoting NRA Youth Activities to other NRA divisions and publications in a timely manner.
11. Perform other duties as assigned.
SCOPE: High visibility with Youth Programs staff, Education & Training Division staff and other NRA divisions; youth serving organizations such as BSA, 4-H, FFA Royal Rangers, NHSRA, etc.; NRA members and the public. Position requires frequent and national travel, including weekends. The ability to lift and carry approximately 50 lbs. of materials is required. Position functions within a fast-paced work environment with minimal direct supervision.
EDUCATION AND EXPERIENCE: B.A. or B.S. degree required. Equivalent experience or demonstrated skills may be considered in lieu of degree. A strong shooting sports background with experience teaching firearm safety and basic marksmanship required. Expert knowledge of firearms and their operation required. Certification as an NRA Certified Coach or Instructor in one or more disciplines required.
KNOWLEDGE, SKILLS, ABILITIES: Excellent oral and written communication skills required. Demonstrated initiative and creativity coupled with strong leadership and organizational skills required. Demonstrated ability to work independently and accomplish multiple tasks within established time lines essential. Ability to interface effectively with all levels of management essential. Working knowledge of computer software, specifically word processing, graphics, spreadsheet and general database functions required.
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| Federal Director (Lobbyist) |
LOCATION: Greater Washington, DC area
ESSENTIAL RESPONSIBILITIES:
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This description reflects management's assignment of essential functions; it does not limit or restrict the tasks which may be assigned, which are subject to change at any time.
As directed by the ILA Executive Office and ILA Managing Director of Federal Affairs:
- Direct all federal legislative, political, and lobbying activities for the Association for assigned states.
- Track and conduct research and analysis on firearms and hunting-related legislation.
- Engage directly in legislative lobbying on Second Amendment issues by establishing and maintaining strong and productive personal contacts among elected officials and staff with jurisdiction over issues affecting the Association.
- Develop and execute overall strategy and message development in conjunction with the Managing Director of Federal Affairs and other ILA Divisions.
- Successfully advance Second Amendment legislative efforts in the face of well-organized opposition, negative publicity, and strong public and media resistance.
- Manage and execute political action committee activities for elections.
- Draft legislative and political communications to membership and public officials as needed.
- Submit accurate and timely expense reporting; demonstrate responsible stewardship of the Association's financial resources.
- Must responsibly, professionally, and positively represent the Association to its membership and public officials in accordance with all applicable laws and regulations.
Qualifications:
- Bachelor's degree in Political Science or related field.
- Relevant experience working on Capitol Hill, federal agencies, or the private sector, with a strong understanding of the federal legislative process.
- Solid political insight and the ability to analyze and disseminate information rapidly.
- Demonstrated successful organizational, communication, advocacy, analytical, and coalition-building skills.
- Knowledge of and support for the Second Amendment and commitment to preserving the Constitution of the United States.
Preferred:
- Relevant experience with the federal budget and appropriations process.
- Political campaign experience.
Essential Physical Requirements:
Attend and participate in face-to-face meetings and gatherings in furtherance of legislative advocacy efforts, communicating in written and oral forms, accurately understand and interpret communication from others, reading or similar processing of information, analyzing, researching, exchange information, air and/or land-based travel, computer use.
Only those applicants meeting requirements will be contacted for additional information.
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| Help Desk Technician |
LOCAITON: Onsite, NRA Headquarters, M-F
SUMMARY: The Help Desk Technician will provide Association wide first line technical support requiring an excellent customer service skills and an aptitude for working with application/systems to undertake analysis, diagnosis and resolution of user problems. Pre-employment background and credit check is required.
ESSENTIAL RESPONSIBILITIES:
■ Answers internal calls regarding IT issues
■ Attempts low level trouble shooting of IT related problems
■ Escalates unresolved calls to appropriate specialist
■ Logs, troubleshoots and tracks problems to a successful conclusion, escalating complex problems to appropriate specialists
■ Performs routine distribution, installation and upgrades of applications
■ Develops and maintains documentation
■ Participates in department reporting
■ Creation and maintenance of file access rights, user accounts, groups and group memberships
■ Active Directory & Office 365 account administration
■ Documentation of authorizations
■ Perform other related activities as assigned
EDUCATION AND EXPERIENCE: Work requires an AA degree in a computer related field or equivalent IT experience. Help desk certification a plus. Experience providing support including hardware/software problem identification and resolution, problem tracking, hardware/software evaluation, testing and maintaining inventory.
KNOWLEDGE, SKILLS, AND ABILITIES: Self-planning and organizing skills, with multitasking abilities in an interrupt-driven environment. Flexibility and intuitive to anticipate customer needs. Excellent Customer Service skills. Experience with Active Directory and Office 365 a must. General operating use of Microsoft applications and Acrobat required.
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| Maintenance Worker |
LOCATION: Onsite, NRA Headquarters, M-F
SUMMARY: Performs maintenance and utility tasks in the upkeep of NRA Headquarters facilities.
ESSENTIAL RESPONSIBILITIES:
1. Assist Senior Building Engineer with minor construction tasks and carpentry in a timely and cost effective manner as directed.
2. Perform repairs on office furniture in a timely and cost effective manner as directed.
3. Set up tables and chairs in conference rooms throughout the building in preparation for NRA functions in a timely manner as directed.
4. Assist with office moves, moving furniture between and within offices in a timely manner as directed.
5. Hang pictures, plaques, bulletin boards and mounts on walls in a timely and professional manner as directed.
6. Deliver copier paper to departments in an accurate and timely manner as directed.
7. Provide back-up support to the Mailroom for delivery of Federal Express, UPS, packages, incoming and interoffice mail as directed.
8. Transport materials and boxes between various departments in a timely manner as directed.
9. Assist with transportation of IS equipment and other materials needed for the quarterly Board of Directors meeting.
10. Assist in the set up/tear down of holiday decorations as directed in a timely manner.
11. Performs other duties as assigned.
SCOPE: High visibility with departmental staff, as well as NRA employees, and all divisions within the NRA. Position functions in a fast paced work environment with shifting work priorities. Position functions with minimal direct supervision and requires regular bending, standing, lifting, loading and carrying of items up to 75 lbs. No out-of-area travel required. Occasional overtime required.
EDUCATION AND EXPERINCE: High school diploma or equivalent required. Experience with routine maintenance tasks.
KNOWELDGE, SKILL, ABILITIES: Ability to follow verbal instructions required. Excellent organizational skills are essential. Proven ability to interface effectively with employees. Demonstrated mechanical ability relative to light jobs (i.e., picture hanging, changing cylinders on office chairs, etc.) essential.
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| Manager, Clubs & Associations |
LOCATION: Onsite NRA Headquarters, full-time
SUMMARY: Manage, oversee, and develop all aspects of the Clubs & Associations Department including marketing, advertising, budget, personnel and information systems. Knowledge of and support for the mission of the National Rifle Association.
ESSENTIAL RESPONSIBILITIES
1. Devise, within departmental guidelines, marketing strategy and implementation of outreach programs directed at clubs, state associations and businesses, including mailings, promotions and workshops. Develop ways to maintain and increase overall club and Business Alliance affiliation with Clubs and Associations Department.
2. Produce, within departmental guidelines, NRA Club Connection to include facilitating, managing and overseeing content meetings in conjunction with other divisions; editing all copy; developing methods of increasing circulation and readership and oversee receiving and editing of articles on a quarterly basis.
3. Oversee the development and implementation, within departmental guidelines, of the Club Leadership Development Online Course. Duties include, but are not limited to: updates to presentations as needed, marketing, coordination of registration and materials, and reporting.
4. Responsible for the development and implementation of the Clubs & Associations Webinar Online Training program. Duties include: selection of topics to be presented, updates to presentations as needed, marketing, execution of each session, coordination of registration and materials, reporting, and follow up with all attendees.
5. Develop and implement, within divisional guidelines, a plan with Lockton Affinity Outdoors that encourages clubs and businesses to review their insurance programs to ensure proper coverage. Responsible for the development of additional affinity partnership programs for NRA Clubs and Business Alliance to provide a comprehensive valuable benefit package to our affiliates.
6. Manage, within departmental guidelines, monthly Clubs and Associations renewal process. Coordinate with outside vendor and computer department to ensure job timeliness and accuracy. Provide accurate monthly listing of new clubs to Field Staff and NRA State Associations.
7. Work with the National Manager, Community Engagement on NRA affiliated State Associations and Approved Organizations to promote NRA program delivery in their state and monitor their delivery effectiveness.
8. Serve as Committee Secretary to the NRA Board of Directors' Clubs & Associations Committee. Duties to include, but not be limited to: oversight and management of NRA Club Awards, and State Association Grants.
9. Recognize, within divisional guidelines, State Associations, affiliated clubs, and other volunteers that meet achievement awards standards. Implement, within divisional guidelines, the NRA Club Awards Program and coordinate award presentations with the Office of the Secretary in a timely manner.
10. Manage the development of the Gold Medal Award program to strengthen the delivery system of NRA programs. Promote the program to NRA affiliates to encourage their attainment of the criteria for the NRA "Gold Medal" Award. Work with NRA Membership Recruiting Department to increase the amount of 100% NRA clubs and NRA Club Recruiters.
11. Supervise, within departmental guidelines, department staff as well as developing and implementing strategies for increasing staff productivity.
12. Monitor the Clubs & Associations departmental budget. Review budgets each month to ensure revenues and expenditures stay in line with projection. Obtain approval from Director for all check requests and departmental expenses.
13. Work closely with the Director, Community Engagement, National Manager, Community Engagement, and Club Field Liaisons to develop strategies and coordinate efforts, which directly affect the goals mid objectives of the Community Engagement Division.
14. Perform other duties as assigned.
SCOPE: High visibility with department staff, other NRA Divisions, NRA Board of Directors, outside organizations and companies, NRA members, NRA affiliated clubs and Business Alliance members, NRA affiliated State Associations and Approved Organizations, vendors and general public. Position functions in a fast paced, deadline oriented, work environment with varied priorities and responsibilities with minimal direct supervision. Weekend and evening work occasionally required. National travel occasionally required.
EDUCATION AND EXPERIENCE: Bachelor's degree required. Prior experience in marketing, program development and management preferred. 3 years or more prior management experience in a service-oriented organization required. Prior experience with recruitment and management of volunteers, fund-raising and membership growth programs helpful. Experience with record keeping, information systems, budgeting, word processing, databases, spreadsheets, telemarketing, promotional design and large mailing efforts needed.
KNOWLEDGE, SKILLS, ABILITIES: Motivated self-starter with ability to work independently essential. Excellent oral and written communications skills required. Proven ability to manage multiple projects within set deadlines essential. Excellent organizational skills and attention to detail required. Demonstrated leadership and supervisory skills required. Demonstrated ability to motivate and mentor support staff essential. Demonstrated proficiency in MS Office, MS PowerPoint, and Adobe products required. Budgeting experience required. Excellent proofreading and formatting skills, organization, follow-up and sound business judgment required. Demonstrated ability to work independently, as well as a member of a team required. Willingness to learn new software, perform new tasks and direct new assignments to staff required.
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| Managing Editor, AMERICAN RIFLEMAN |
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LOCATION: Onsite, NRA Headquarters
SUMMARY: Assists with the management of and provides editorial support essential to the daily operation of AMERICAN RIFLEMAN magazine and associated properties. Ensures that all work satisfies established quality standards and policies, and meets monthly and seasonal production deadlines. Supervises Assistant and Associate editors.
ESSENTIAL RESPONSIBILITIES
1. Assists with the management and daily operation of AMERICAN RIFLEMAN magazine, americanrifleman.org and American Rifleman Television (ARTV).
2. Writes and edits bylined and non-bylined features, departments and columns for AMERICAN RIFLEMAN, including both general shooting sports articles and NRA official material.
3. Generates written and video content for americanrifleman.org, in conjunction with Executive Editor, including: weekly Armed Citizen columns, ARTV descriptions, Gun Of The Week scripts, web exclusive articles and news briefs.
4. Coordinates, writes and serves as primary editor for the monthly AMERICAN RIFLEMAN "Reports" section.
5. Acts as facilitating editor with staff, contract and freelance feature authors and photographers.
6. Proofreads all copy during various stages of production.
7. Writes headlines and captions for feature stories and column material.
8. Directs the preparation of editorial material for electronic page make-up for articles and columns assigned.
9. Produces and edits video and editorial content for www.americanrifleman.org. and develops strategies for digital growth in conjunction with Executive Editor
10. Participates in ARTV filming sessions/interviews.
11. Corresponds by mail and telephone with NRA members, writers, photographers, advertising representatives and shooting sports companies.
12. Supervises Associate Editor and Assistant Editor, AMERICAN RIFLEMAN, and trains and monitors performance.
13. Ensures that editorial content of the magazine and television show is consistent with NRA policy and Bylaws.
14. Acts as liaison with other NRA divisions, the firearm industry and advertising representatives.
15. Responsible for editorial decisions in the absence of the Editor in Chief, Senior Executive Editor and Executive Editor.
16. Travels as assigned to generate written and photographic content and to represent AMERICAN RIFLEMAN at industry events such as SHOT show, NRAAM, hunts and factory tours.
17. Extended hours required.
18. Other duties as assigned.
SCOPE: Coordinates primarily with Editorial and Design staffs of AMERICAN RIFLEMAN, as well as with Photography and Production & Advertising Operations staffs. Also coordinates with other departments within NRA Publications and other NRA divisions. Coordinates and manages seasonal production of AMERICAN RIFLEMAN Television. Coordinates with AMERICAN RIFLEMAN Television production company, the television network and other NRA divisions. Frequent contact with members, government agencies, firearm industry and shooting sports organizations.
EDUCATION AND EXPERIENCE: Bachelor of Arts degree in English or Journalism, or equivalent work experience. Minimum five years managerial experience in firearm journalism. Working knowledge of firearms, shooting, handloading and Second Amendment issue necessary. Familiarity with television and video production necessary.
KNOWLEDGE, SKILLS, ABILITIES: Effective managerial, supervisory and editorial skills necessary. Ability to write clearly and concisely. Knowledge of magazine design and production. Skilled photographer and knowledgeable in photo reproduction. Working knowledge of word processing packages and electronic publishing necessary. Ability to determine technical accuracy and content of photos. Ability to foster and maintain cooperation and coordination among all department personnel in producing the magazine and television show. Ability to make rapid, accurate decisions; work under pressure to meet deadlines; and supervise several projects simultaneously. Attention to detail and organization essential.
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| Merchandise Associate |
LOCATION: NRA Headquarters (onsite Monday - Friday, full-time)
SUMMARY: Provide support to Merchandise Manager, field staff and vendors for merchandise development, purchasing, invoicing, promotion, and sales for Friends of NRA fundraising events across the nation. Build relationships with field staff and vendors to develop merchandising plans to optimize fundraising for events and the NRA Foundation. Knowledge of and support for the mission of the National Rifle Association.
ESSENTIAL RESPONSIBILITIES
1. Evaluate previous order trends to create a buying schedule, within departmental guidelines, for various products including firearms. Maintain purchase order receiving schedule, in an accurate and timely manner, and assist with order placement on a weekly basis.
a. Maintain accurate BATFE state firearm restrictions for all firearms on event tracker site.
2. Review all merchandise and firearm orders, on a daily basis to ensure orders follow all department guidelines, operational procedures and meet needed ship dates.
a. Act as liaison between Field Staff and vendors within divisional guidelines, to resolve merchandise and firearms order.
problems including lost, damaged, incorrect or duplicate shipments
b. Confirm damage, missing and not received merchandise and promptly notify the Finance team through event tracker site for event finalization.
c. Act as liaison between field staff and vendors to correct any problems that arise with orders in a timely manner.
d. Update featured product listing weekly to promote special purchases to the field and volunteers
3. Maintain current vendor relationships while recruiting new vendors to participate in the Friends of NRA merchandise and corporate sponsorship program. Work with selection team to brainstorm and develop new products with vendors within department guidelines. Follow product development projects to completion: research with field staff, testing sales at events, and product selection.
4. Research and correct invoicing issues with vendors and the NRA Foundation accounts payable department in an accurate and timely manner.
5. Work closely with the Marketing and Communications team to assist, as directed, in the development of promotional materials and online auctions of merchandise including: descriptions, photography, and proper vendor recognition.
6. Coordinate and assist, as directed, in preparations regarding the annual merchandise selection meeting. Work with the Field Operations Distribution Center to track incoming samples and outgoing returns between the NRA Foundation and approximately 75 merchandise and firearm vendors in an accurate and timely manner.
7. Assist the Merchandise Manager in national tradeshow preparations as directed. Schedule meetings with current partners, prepare reports for each meeting, and research potential new vendors for the Friends of NRA program.
8. Assist, as directed, in maintaining accurate and timely inventory of merchandise and firearms at Field Operations Distribution Center, NRA headquarters, events, suppliers and vendors, utilizing the Friends of NRA event tracker site.
9. Perform other duties as assigned.
SCOPE: High visibility with NRA staff, NRA Field Representatives, Friends of NRA volunteers and program vendors. Position functions in a fast-paced work environment with minimal direct supervision. Weekend work and national travel occasionally required.
EDUCATION AND EXPERIENCE: Associate degree required with 2 years office experience required. Administrative experience and relevant computer skills necessary. An understanding of and experience with firearms helpful. An understanding of purchasing, sales techniques, and inventory management desired.
KNOWLEDGE, SKILLS, ABILITIES: Excellent conversationalist, with confident and articulate speaking abilities. Excellent written communication and strong organizational skills required. Accuracy and attention to detail imperative. Proven ability to handle multiple tasks simultaneously while meeting set deadlines essential. Demonstrated ability to work independently or as a member of the team essential. Proficiency with Microsoft Excel required. Ability to lift and carry 30-40 lbs. required.
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| NRA Field Representative - Area 10 (AL/GA/MS) |
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LOCATION: Must live within the assigned state/region (Alabama, Georgia, Mississippi)
SUMMARY: Responsible for volunteer management and development to create successful Friends of NRA fundraising activities in the assigned area. Promotes the NRA Foundation grant program and NRA programs. Knowledge of and support for the mission of the National Rifle Association. May be required to cover events/territory other than home area.
ESSENTIAL RESPONSIBILITIES:
1) Develops, organizes and manages successful Friends of NRA fundraising activities such as banquets, special events and raffles to meet annual fundraising objectives.
2) Provides leadership, training and direction to Friends of NRA volunteers, committee officers and State Fund Committee through regular meetings and workshops. Ensures volunteer compliance with all operating and financial policies outlined in the Event Fundraising Guide.
3) Completes, submits and maintains all required event financial reports in a timely manner and ensures that all expenses stay within the approved budget.
4) Coordinates the distribution of state Foundation grant applications; serves as Secretary of the State Fund Committee; and ensures compliance with all requirements of the Foundation state grants.
5) Identifies, recruits and retains new Friends of NRA volunteers to capitalize on area growth opportunities.
6) Serves as a liaison between the NRA, members, affiliated clubs, state associations, and other state and local organizations.
7) Serves as a clearinghouse for requests of information regarding NRA programs.
SCOPE: High visibility with NRA volunteers and membership, NRA Board of Directors, and NRA staff. Responsible for large sums of money on a regular basis, and the care and maintenance of NRA equipment. Functions in a fast paced, deadline oriented work environment with varied priorities and responsibilities and minimal direct supervision. Position requires frequent driving and extended work hours, including weekends and evenings. Ability to lift and carry 25-30 pounds required.
EDUCATION AND EXPERIENCE: A Bachelor's degree is preferred, and a strong background in the shooting sports is recommended. Previous experience in a leadership position and business management is essential. Banquet fundraising, volunteer recruitment and volunteer management experience is preferred.
KNOWLEDGE, SKILLS, ABILITIES: Proficiency in MS Office suite required. Strong public speaking, and a sales and marketing background required. Strong organizational and time-management skills are critical. Valid driver's license with no restrictions required.
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| NRA Field Representative - Area 35 Northern CA |
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LOCATION: Must live within the assigned state/region
More information: here
SUMMARY: Responsible for volunteer management and development to create successful Friends of NRA fundraising activities in the assigned area. Promotes the NRA Foundation grant program and NRA programs. Knowledge of and support for the mission of the National Rifle Association. May be required to cover events/territory other than home area.
ESSENTIAL RESPONSIBILITIES:
1) Develops, organizes and manages successful Friends of NRA fundraising activities such as banquets, special events and raffles to meet annual fundraising objectives.
2) Provides leadership, training and direction to Friends of NRA volunteers, committee officers and State Fund Committee through regular meetings and workshops. Ensures volunteer compliance with all operating and financial policies outlined in the Event Fundraising Guide.
3) Completes, submits and maintains all required event financial reports in a timely manner and ensures that all expenses stay within the approved budget.
4) Coordinates the distribution of state Foundation grant applications; serves as Secretary of the State Fund Committee; and ensures compliance with all requirements of the Foundation state grants.
5) Identifies, recruits and retains new Friends of NRA volunteers to capitalize on area growth opportunities.
6) Serves as a liaison between the NRA, members, affiliated clubs, state associations, and other state and local organizations.
7) Serves as a clearinghouse for requests of information regarding NRA programs.
SCOPE: High visibility with NRA volunteers and membership, NRA Board of Directors, and NRA staff. Responsible for large sums of money on a regular basis, and the care and maintenance of NRA equipment. Functions in a fast paced, deadline oriented work environment with varied priorities and responsibilities and minimal direct supervision. Position requires frequent driving and extended work hours, including weekends and evenings. Ability to lift and carry 25-30 pounds required.
EDUCATION AND EXPERIENCE: A Bachelor's degree is preferred, and a strong background in the shooting sports is recommended. Previous experience in a leadership position and business management is essential. Banquet fundraising, volunteer recruitment and volunteer management experience is preferred.
KNOWLEDGE, SKILLS, ABILITIES: Proficiency in MS Office suite required. Strong public speaking, and a sales and marketing background required. Strong organizational and time-management skills are critical. Valid driver's license with no restrictions required.
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| NRA Field Representative - Area 53 (Alaska) |
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LOCATION: Must live within the assigned state/region (Alaska)
SUMMARY: Responsible for volunteer management and development to create successful Friends of NRA fundraising activities in the assigned area. Promotes the NRA Foundation grant program and NRA programs. Knowledge of and support for the mission of the National Rifle Association. May be required to cover events/territory other than home area.
ESSENTIAL RESPONSIBILITIES:
1) Develops, organizes and manages successful Friends of NRA fundraising activities such as banquets, special events and raffles to meet annual fundraising objectives.
2) Provides leadership, training and direction to Friends of NRA volunteers, committee officers and State Fund Committee through regular meetings and workshops. Ensures volunteer compliance with all operating and financial policies outlined in the Event Fundraising Guide.
3) Completes, submits and maintains all required event financial reports in a timely manner and ensures that all expenses stay within the approved budget.
4) Coordinates the distribution of state Foundation grant applications; serves as Secretary of the State Fund Committee; and ensures compliance with all requirements of the Foundation state grants.
5) Identifies, recruits and retains new Friends of NRA volunteers to capitalize on area growth opportunities.
6) Serves as a liaison between the NRA, members, affiliated clubs, state associations, and other state and local organizations.
7) Serves as a clearinghouse for requests of information regarding NRA programs.
SCOPE: High visibility with NRA volunteers and membership, NRA Board of Directors, and NRA staff. Responsible for large sums of money on a regular basis, and the care and maintenance of NRA equipment. Functions in a fast paced, deadline oriented work environment with varied priorities and responsibilities and minimal direct supervision. Position requires frequent driving and extended work hours, including weekends and evenings. Ability to lift and carry 25-30 pounds required.
EDUCATION AND EXPERIENCE: A Bachelor's degree is preferred, and a strong background in the shooting sports is recommended. Previous experience in a leadership position and business management is essential. Banquet fundraising, volunteer recruitment and volunteer management experience is preferred.
KNOWLEDGE, SKILLS, ABILITIES: Proficiency in MS Office suite required. Strong public speaking, and a sales and marketing background required. Strong organizational and time-management skills are critical. Valid driver's license with no restrictions required.
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| Operations Manager - Tradeshows |
LOCATION: Onsite, NRA Headquarters, M-F
SUMMARY: Responsible for the management of operations and logistics for NRA's Annual Meetings & Exhibits and Great American Outdoor Show (GAOS) and select tradeshow and consumer events attended by NRA.
ESSENTIAL RESPONSIBILITIES:
1. Manage vendor relations, logistics and operations for NRA Shows & Exhibits produced events to include, but not limited to NRA's general contractor, facilities, utilities, parking, event ticketing, Audio-Visual, IT, volunteers, shipping and trucking, independent contractors and various specialty vendors.
2. Serve as the main point of contact for NRA Staff members to assist in making their presence, and vision a reality at NRA Shows & Exhibits events based on their equipment and service needs and making recommendations on layouts and logistics to ensure maximum exposure and impact for NRA programs.
3. Responsible for the development and production of event signage utilizing clear and concise verbiage and visually effective artwork focusing on directional, educational and promotional aspects of the event.
4. Assist with the seminar program for NRA's Annual Meetings & Exhibits including the development of desirable topics, finding and securing speakers and coordinating their presence, seminar times and locations in the facility.
5. Responsible for NRA's presence at SHOT Show, to include advance ordering of necessary services and equipment, oversight of installation and tear down of NRA's custom display properties and ensuring said displays are functioning properly during show hours and staff needs are being met.
6. Minimize expenses when possible, through effective negotiations and establishing relationships with vendors, staying abreast of new materials and processes and providing NRA Staff with alternate ideas and options to accomplish end goals when applicable.
7. Identify and capitalize on efficiencies and cost saving measures that may be available through existing relationships, as well as assets and contacts available throughout the Association.
8. Other duties as assigned.
SCOPE: High profile with responsibility for smooth and successful implementation of NRA produced events. High visibility with divisional staff and other NRA divisions; contractors; vendors; convention center personnel; NRA members and the general public. Position functions in a fast paced, deadline oriented work environment with varied priorities, responsibilities and minimal direct supervision. Position requires the ability to lift and carry 40 lbs. of materials. National travel required up to 10%-15% of the work schedule. Some weekend work and after-hour work, Monday through Friday, required as dictated by event schedule.
EDUCATION AND EXPERIENCE: Bachelor's Degree required - Business, Operations Management or related field desired. Minimum 3 years' direct experience with event operations/coordination required. Industry training or certifications is a plus.
KNOWLEDGE, SKILLS & ABILITIES: A motivated self-starter with the ability and creativity to quickly adapt and think on your feet in a fast paced environment is essential. Strong organizational skills and attention to detail required. Strong written and oral communication skills are required. Demonstrated ability to manage time and prioritize and handle multiple projects simultaneously within set deadlines is essential. Strong computer skills and proficiency in MS Office Suite required. Proven ability to work independently or as a member of a team.
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| Part-time Range Officer (Multiple openings) |
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Works at NRA Range at Headquarters in Fairfax, VA.
The schedule varies from week to week. Range Officers must be able to work evenings, nights, days and weekend hours. Must be availble for day/afternoon/evening shifts Monday through Friday and weekend/holiday shifts. One shift per weekend is required.
Applicants must be eligible to have access to firearms and ammunition and should have range shooting experience. Preference given to those persons who have worked as Range Safety Officers or have training as such. NRA Certified Instructors and/or NRA Certified Trainers are welcomed.
Applicants must be at least 21 years of age and should have an interest in and support for the Second Amendment, Second Amendment issues, an understanding of NRA's mission, strong customer service and verbal skills, attention to detail and be willing to take direction. Firearms knowledge and experience necessary.
Applications are accepted on a rolling basis. Vacancies will be filled as they occur. Multiple vacancies are available now. Please send resume and cover letter to [email protected] or click the link below the posting.
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| Program Coordinator, Firearms Training |
LOCATION: Onsite, NRA Headquarters, M-F, full-time
SUMMARY: Provide assistance to the Manager in the development, administration, maintenance, evaluation and improvement of NRA's Firearm Training Program.
ESSENTIAL RESPONSIBILITIES
1. Evaluate, develop and/or revise curriculum and training materials for the Basic Firearm Training Program within departmental guidelines.
2. Provide technical support for projects related to the use of emerging technology to support the Basic Firearm Training program.
3. Evaluate, develop, and/or revise web content and functions in support of NRA trainers as well as course outlines, lesson plans, handbooks, and video scripts for NRA's basic firearm training programs within departmental guidelines.
4. Provide day-to-day assistance and support to NRA instructors and members, and the general public, by answering questions and supplying material information, as well as reviewing, analyzing, and responding appropriately to telephone and program correspondence in an accurate and timely manner, especially in regard to www.nrainstructors.org.
5. Provide assistance in developing NRA Training Department Update email blasts, and other educational publications. Submit articles on programs to interested publications as directed.
6. Direct and assist in conduct of Instructor, Training Counselor, and other courses within departmental guidelines.
7. Investigate complaints and make recommendations for resolution within departmental guidelines. Complaints must be first-hand knowledge of the incident and submitted in writing. Maintain a neat, easy reference file system for individual instructors against whom complaints have been received. The investigations, identities, outcomes, revocations are to be kept confidential by the NRA Training Department.
8. Process administrative issues related to the disciplinary/corrective actions taken regarding NRA Trainers that have been suspended or revoked. Ensure follow-through is completed in a timely manner.
9. Assist, as directed, in the development of training aids and training materials in support of the NRA Training Program.
10. Develop, within departmental guidelines, program-related marketing and sales strategies in support of NRA Division objectives.
11. Assist the Manager in the continuous evaluation of the Basic Firearm Training Program, support activities, literature, e-learning, and make appropriate changes to maintain integrity of this program.
12. Perform other duties as assigned.
SCOPE: High visibility with other NRA divisions, NRA membership, ILA, industry, national youth development and shooting sports associated organizations, general public and federal, state and local government agencies. Position requires the lifting and carrying of up to 60 lbs of material, as well as ability to stand for long periods of time while conducting instructional seminars. Occasional travel and weekend work required. Ability to work around live fire and general public on outdoor ranges is required. Position functions in a fast paced work environment with minimal direct supervision.
EDUCATION AND EXPERIENCE: B.A. or B.S. degree required. Equivalent experience or demonstrated skills may be considered in lieu of degree. A strong shooting sports background with experience teaching firearm safety and basic marksmanship required. Expert knowledge of firearms and their operation required. Certification as an NRA Certified Instructor in one or more disciplines required.
KNOWLEDGE, SKILLS, ABILITIES: Excellent oral and written communication skills required. Demonstrated initiative and creativity coupled with strong leadership and organizational skills required. Demonstrated ability to work independently and accomplish multiple tasks within established time lines essential. Ability to interface effectively with all levels of management essential. Working knowledge of computer software, specifically word processing, graphics, spreadsheet and general database functions required.
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| Publishing Production Coordinator |
LOCATION: Onsite, NA Headquarters, M-F, full-time
SUMMARY: Assists with the daily production and advertising operations resulting in monthly issues (print and/or digital) of the American Rifleman, American Hunter, America's 1st Freedom, Shooting Illustrated and Shooting Sports USA magazines accurately and punctually according to established quality standards and policies.
ESSENTIAL RESPONSIBILITIES
1. Assists with maintaining all required elements for advertising material. Includes constant customer contact, maintaining accurate records, generating internal reports, and assisting the Sr. Production Operations Coordinator in the assembly of each title, and each issue as it relates to advertising content, layout and deadlines.
2. Inspects advertising material for accuracy, along with the corresponding insertion order, and ensures material is the correct size and quality required per printer's requirements.
3. Assists with confirming advertisements for placement in FPO and Blueline books and shipment to printers.
4. Reviews advertising content for each magazine, each issue with advertising sales representatives, Sr. Production Operations Coordinator, and departmental staff daily from ad close to ad kill.
5. Assists with daily communications with Departmental staff and advertising sales representatives on advertising contained in each magazine, each issue (for example, copy approval preparation, complete and accurate rundowns, regional/remnant advertisements, supplied inserts, etc.).
6. Assists with the processing of all digital files for advertisements by the Production staff, and transfers finished files to design staff for inclusion in the magazines.
7. Ensures all digital files arrive at the various printers in good order to meet press schedules.
8. Accepting and processing ads by inspecting and approving, in coordination with other Publications staff, creating final book plans, and tracking and routing of monthly publications through the web-based and cloud-based applications for review of FPO, Bluelines, and Digital Editions including supplied inserts and special projects as assigned.
9. Interfaces with advertisers or their agencies (except for Accounts Receivable) concerning the acceptability of products, graphics, and advertising copy to meet NRA advertising deadlines.
10. Communicate with advertising sales representatives on policy matters and operating procedures for related advertising functions.
11. Assists the Sr. Production Operations Coordinator with Final Forms, Ad Percentages, and Transmittals for all magazine properties.
12. Assists the Sr. Production Operations Coordinator with creating monthly Bookplans (magazine layouts) for each magazine, as necessary.
13. Assists with the development of yearly production schedules for all magazines.
14. Continually upgrades personal knowledge of the latest state-of-the-art technology and incorporates this technology into the production and manufacturing process where appropriate and feasible.
15. Research information for special projects as assigned by the Sr. Production Operations Director.
16. Backs up the Sr. Production Operations Coordinator as required.
17. Recommends departmental policies, systems, procedures, and objectives to the Sr. Production Operations Director. Assists with the direction of departmental resources to maximize workflow and productivity and establishes priorities.
18. Assists the Sr. Production Operations Coordinator with developing a well-trained and highly motivated staff capable of achieving Department, Division, and Association goals.
19. Travels as assigned.
20. Extended hours required.
21. Other duties as assigned.
SCOPE: Coordinates with Production & Advertising Operations staff, other Publications staff, other NRA divisions, advertising sales representatives, advertisers, agencies, printers, and other suppliers. Occasional contact with NRA members and the general public.
EDUCATION AND EXPERIENCE: Associate degree or relevant work experience in publications production. One to three years of experience in advertising and/or print production is required. Knowledge of SendMyAd and Virtual Publisher a plus.
KNOWLEDGE, SKILLS, ABILITIES: Accuracy and attention to detail are mandatory. Conversant with all phases of publication production and advertising services functions. Ability to communicate effectively. Good interpersonal and problem-solving skills are required. Well-versed in advertising and printing terms and functions. Must be able to work in a fast-paced environment, energetic self-starter, able to work independently and meet strict deadlines. Excellent organizational skills and flexibility are mandatory. Macintosh OSX operating system and network and cloud-based program environment, 4-color process, basic page layout, PDF workflow, font management and color proofing. Software experience required with Office 365 Suite. This includes extensive knowledge of Outlook email archiving, Microsoft Word formatting and performing Excel Spreadsheet formatting and functions. Knowledge of Microsoft Teams Environment, Must know and have worked with Adobe Creative Suite including InDesign, Acrobat, Photoshop, Illustrator, Font Management programs. Must have some experience with CRM software, Ad Portal and Layout software. A plus if you have experience with SendMyAd Portal and Virtual Publisher layout programs. Knowledge of and hands-on experience with various types of office equipment required
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| Sales Operations Coordinator |
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LOCATION: Fairfax Headquarters - onsite, in-office
SUMMARY: Implements and coordinates established advertising practices and policies to ensure the accurate and timely placement of paid and in-house (NRA) advertising in the Publications-produced NRA magazines and e-media properties that meet industry and quality standards.
ESSENTIAL RESPONSIBILITIES
1. Verifies accuracy of all orders for advertising space to ensure adherence with industry, and NRA legal and financial guidelines.
2. Enters insertion orders into ad server accurately and promptly.
3. Analyzes performance reports and forecast inventory.
4. Integrates and verifies all required data entry and reports generated for all paid and in-house advertising records on customized advertising computer system.
5. Forwards orders and supporting material to appropriate Production and Advertising Operations staff.
6. Anticipates all deadlines well in advance and schedules related activities accordingly.
7. Responsible for accurate billing of all advertising space in the magazines and e-media properties, to include coordination of the mailing of invoices and checking copies.
8. Maintains advertising agency, advertising and sales force contact information.
9. Reviews and investigates complaints about and from advertisers, and seeks resolutions with supervisor's guidance.
10. Checks "for position only" (FPO) books, bluelines and proofs for correct advertisement placement, key numbers and other changes required.
11. Assists with reconciliation of all advertising in magazines and e-media properties against invoices to ensure accuracy of both billing and content as they relate to advertising.
12. Assists advertising sales representatives with certain activities concerning orders for paid advertising (for example, quote preparation, insertion order corrections, prepayments, questions/concerns on material, etc.).
13. Responsible for correspondence concerning advertising contracts/insertion orders.
14. Communicates with advertising sales representatives on policy matters and operating procedures for related advertising functions.
15. Handles routine correspondence and reports, and maintains files.
16. Records all pertinent telephone and in-person conversations on any advertisements. Follows up with appropriate correspondence.
17. Assists Accounts Receivable in solving credit and billing concerns for all advertisers.
18. Coordinates with Production and Advertising Operations supervisors on advertisement reproduction material status, placements, changes and extensions.
19. Backs up other Production and Advertising Operations staff on the telephones.
20. Extended hours required.
21. Travels as assigned.
22. Other duties as assigned.
SCOPE: Works closely with advertising sales representatives and their staffs on a daily basis to ensure accurate information and billing of all paid advertisements in the magazines and e-media properties. Coordinates daily with Production and Advertising Operations Manager and other departmental staff. Daily contact with advertisers and/or their agencies. Interfaces with other Publications staff on advertising in the magazines and e-media properties. Coordinates with Financial Services Division on billing, processing and resolution of problems, as appropriate. Coordinates with other NRA divisions on in-house advertising needs for the magazines and e-media properties. Frequent contact with NRA members.
EDUCATION AND EXPERIENCE: Associate degree or equivalent work experience required. Knowledge of and experience with customer relations desired. Data entry knowledge and experience required.
KNOWLEDGE, SKILLS, ABILITIES: Attention to detail and accuracy mandatory. Ability to handle figures with high degree of accuracy; typing and word processing with high degree of accuracy. Intermediate level knowledge of Microsoft Excel and Word required. Macintosh experience a plus. Good written and oral communication and interpersonal skills required. Ability to skillfully handle multiple telephone calls at the same time. Ability to work independently and under pressure of deadlines in a fast-paced department; handle multiple projects and tasks simultaneously. Decision-making ability required. Hands-on experience with various types of office equipment required.
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| Special Assistant to the President |
LOCATION: Onsite, NRA Headquarters, M-F
SUMMARY: Provides complete administrative support to the Office of the President to ensure efficient operations while maintaining and enhancing office goals and objectives. Efficiently coordinates activities in support of the President, Office of the President and First and Second Vice Presidents. This is a high-profile position requiring considerable autonomy, confidentiality, political savvy, diplomacy and tact. Pre-employment background check is required.
ESSENTIAL RESPONSIBILITIES:
1) Provide complete administrative support to the Office of the President. Duties include, but are not limited to:
a. anticipation of needs and taking appropriate action and/or propose solutions on a proactive basis
b. screening telephone calls, mail and visitors to the Office of the President;
c. producing error-free executive-level correspondence;
d. service as Budget Coordinator for the department; and
e. scheduling all travel arrangements
2) Set and maintain travel and event schedules. Additionally:
a. monitor travel arrangements to effect needed changes to accommodate cancellations, re-scheduling of events and/or flights, or other scheduling impacts.
b. brief President and Vice Presidents prior to travel and event attendance such that each officer is fully prepared and able to focus on the purpose of the trip or event.
3) Provide on-site support to the President and Vice Presidents during NRA Annual Meetings and local or off-site NRA Board meetings (approximately three weeks per year in all).
4) Ensure complete briefing of the President prior to appearances, important meetings, and when current events dictate a need. Gain and convey a thorough knowledge of the facts and political ramifications surrounding meetings, speeches, interviews or other events. Briefings should include, but are not limited to, names and background information of principals, likely topics of discussion, and identification of controversial issues which may arise. Arrange briefings by another NRA staff member or other informed persons as appropriate.
5) Assist and promote public affairs and press aspects of the President's Office. Maintain close, harmonious and effective relationships with NRA public affairs professionals and outside service providers.
6) Demonstrate appropriate assertiveness and political sensitivity necessary to effectively navigate internal, external, political, business, vendor and affiliate.
7) Maintain professional demeanor and effectiveness in the face of conflicting deadlines, tense interactions, and stressful workplace demands.
8) Manage all expense reporting for the Office of the President.
9) Travel locally and nationally, including evenings and weekends, as required.
10) Remote availability may be required during evenings, weekends and holidays.
SCOPE: This position involves contact and interaction with high-level executives, to include: NRA officers and other executives, senior public officials, corporate executives, NRA members and the general public.
EDUCATION AND EXPERIENCE: College degree and three to five years executive-level support. Prior experience in a politically sensitive position is helpful. Additional experience in lieu of a college degree will be considered.
KNOWLEDGE, SKILLS, ABILITIES: Confidentiality is essential. Strong PC skills (MS Word, Excel, PowerPoint, Outlook, etc.), excellent attention to detail and exceptional communication skills (oral and written). Demonstrated effective organizational and planning skills. Capacity to work effectively and efficiently without close supervision. Ability to discern and act upon potential problems, obstacles and/or impediments to success of the President and the Office of the President. Knowledge of internal NRA operations, firearms, firearms-related issues, and surrounding political environment sufficient to provide understanding of business matters directed to the President's Office. Appropriate assertiveness and ability to persevere in the face of obstacles to meet the President's needs. Must possess strong personal initiative balanced with a respect for internal and external political considerations. Diplomacy and tact are essential. Equally effective as a team player and individual contributor. Overnight, weekend, and holiday availability and travel required.
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| Tradeshow Coordinator |
LOCATION: Onsite, NRA Headquarters, M - F
SUMMARY: A key role on the show management team responsible for coordinating exhibitors' participation and the assistance and coordination of operations and logistics for two NRA produced shows. Serves as the primary contact for exhibitors and vendors. Provides outstanding service using excellent communication and organizational skills. Knowledge of and support for the mission of the National Rifle Association.
ESSENTIAL RESPONSIBILITIES:
1. Respond to exhibitor inquiries regarding display regulations, show service forms, exhibitor rules and regulations and other questions to assist in exhibitor's show planning in an accurate and timely manner.
2. Coordinate the exhibitor and prospective exhibitor databases to maintain accurate and updated information including historical records, billing and logistical information.
3. Coordinate the exhibitor payment process including invoicing and collection call scheduling in an accurate and timely manner. Follow-up on collections when necessary.
4. Maintain the booth point system for the space selection process and the wait list of prospective exhibitors in an accurate and timely manner.
5. Contribute to content and production of the exhibitor services manual in coordination with the general service contractor in a timely manner. Oversee the printing and distribution of exhibitor badges and complimentary passes both preshow and onsite. Oversee the production of exhibitor listings for the show directory and assist with website content as needed.
6. Staff the Exhibitor Service counter on show site to assist exhibitors with their on-site ordering needs and provide assistance to enhance their exhibiting experience.
7. Assist when needed with event logistics and timelines with various contractors, vendors, convention center personnel and NRA Staff in a timely manner.
8. Assist with website content as needed.
9. Review and maintain third party contracts to ensure accuracy of deliverables in an accurate and timely manner.
10. Perform other duties as assigned.
SCOPE: Communicates regularly with staff, department managers, vendors, show producers, show service contractors and NRA members. Position functions in a fast-paced work environment with minimal direct supervision. Occasional local and national travel required. Occasional overtime Monday through Friday and weekend required, as dictated by event schedule. Requires the ability to lift and carry up to 35 lbs. of materials.
EDUCATION AND EXPERIENCE: College degree preferred plus one to three years' experience coordinating or planning trade or consumer shows. Directly related experience may be substituted for a college degree.
KNOWLEDGE, SKILLS, ABILITIES: Excellent interpersonal, oral and written communication skills required. Demonstrated analytical skills required. Detailed oriented and highly organized with a proven ability to accurately maintain computer and hard copy files required. Requires strong multi-tasking skills, coupled with ability to work well under pressure and respond positively to deadlines. Demonstrated ability to work independently or as a member of a team. Proven ability to accomplish multiple tasks within established timelines required. Ability to interface effectively with all levels of staff required, as well as ability to interface professionally with vendors, show producers and show service contractors essential. Working knowledge of MS Office Suite required. Experience with Map Your Show software a plus.
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| YHEC Program Coordinator |
LOCATION: Onsite, NRA Headquarters, M-F
SUMMARY: Provide programmatic and administrative support to the NRA Hunting, Conservation and Ranges Division programs, projects and services with primary emphasis on NRA's Youth Hunter Education Challenge (YHEC) to ensure smooth operations of departmental activities. Knowledge of and support for the mission of the National Rifle Association.
ESSENTIAL RESPONSIBILITIES
1. Coordinate, organize, implement and maintain the outreach efforts, within departmental guidelines, the activities of the NRA's Youth Hunter Education Challenge (YHEC) program as directed.
2. Assist in and support the National Manager, NRA Hunting, Conservation and Ranges with the expansion of the volunteer YHEC State Coordinator program. Duties will include reviewing new candidate applications, interviewing possible candidates with the National Manager and working with existing coordinators to provide up to date YHEC activities reports.
3. Assist in the timely marketing and promotional campaigns to include design and implementation, within departmental guidelines, all external mailings, email blasts, and magazine articles for the promotion of YHEC events on an as needed basis. All marketing and promotions must be approved by appropriate Departmental/Divisional Supervisors.
4. Coordinate and update, within departmental guidelines, programmatic information on appropriate YHEC program websites in an accurate and timely manner. All edits should be approved by the National Manager, NRA Hunting and submitted through the Managing Director, NRA Hunting for submission.
5. Assist in the review and revision of the educational materials for the NRA's Youth Hunter Education Challenge Program and other departmental programs.
6. Support the National Manager, NRA Hunting with YHEC material inventory levels sufficient to maintain a continuing, uninterrupted flow in an accurate and timely manner.
7. Assist in the operations of the NRA's Great American Outdoor Show, NRA Annual Meeting and other events as needed.
8. Provide exemplary customer service to volunteers, NRA members and the public relative to inquiries, requests, and comments regarding NRA Hunting programs as well as general knowledge of other areas of NRA in an accurate and timely manner.
9. Perform other duties as assigned.
SCOPE: High visibility with divisional personnel, volunteers, other NRA divisions, NRA membership, outside agencies, vendors and the public. Position functions in a varying and fast paced work environment. Supervision varies from minimal to maximum depending on the project, program or activity. Occasional overtime work required. Travel requirements are minimal. Ability to lift and carry a maximum of 50 lbs. of materials required.
EDUCATION AND EXPERIENCE: A four-year college degree in education, business administration or related field required, but may be waived with equivalent work experience and skills. A minimum of three years like business knowledge in a professional setting required. Experience and knowledge in hunting and the shooting sports, with a minimum of three years' experience in outdoor education required. Background in education, advertising, marketing, business writing and editing preferred. Experience in training and instruction required, preferably within the field of hunter education.
KNOWLEDGE, SKILLS, ABILITIES: Excellent oral and written communication skills required. Understanding of the structure of state hunter education programs is essential. Preferred to have hunting experience and is active in the hunting arena. Ability to work independently or as a member of a team required. Proven ability to supervise and motivate program volunteers. Excellent organizational skills are essential with the ability to accomplish multiple tasks simultaneously required. Working knowledge of Microsoft software packages including but not limited to; Microsoft Office, Outlook, and PowerPoint required. A willingness to learn new software and database programs is essential.
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